Step 1 of 6
Automated + Manual

PO Extraction & Validation

AI-powered document processing with intelligent validation and human oversight

30 min
Processing Time

Average time per PO

98.5%
Accuracy Rate

AI extraction accuracy

15%
Manual Review

Require human validation

85%
Auto-Processed

Fully automated

Current Process Status

Live tracking of PO AW-2024-1609 processing

Email Receipt

< 1 min

PO arrives via email and is automatically detected

Document Analysis

2-5 min

AI extracts key data points from the purchase order

Data Validation

5-10 min

Extracted data is validated against Quickbase records

4

Human Review

10-15 min

Manual validation for complex or flagged items

5

Data Confirmation

< 1 min

Final data package prepared for quote generation

Overall Progress60%

AI Document Analysis

Advanced OCR and machine learning extract data from any PO format

Multi-format support
Handwriting recognition
Table extraction
Data validation

Email Integration

Automatic PO detection and processing from incoming emails

Email parsing
Attachment processing
Sender verification
Auto-routing

Quickbase Validation

Real-time validation against customer and product databases

Customer lookup
Product verification
Pricing validation
Contract checking

Human-in-the-Loop

Smart validation workflow for complex or uncertain extractions

Exception handling
Quality review
Approval workflow
Audit trails

Sample Data Extraction

Example of AI-extracted data from PO AW-2024-1609

Customer Information

Customer:Wake Forest Baptist Medical Center
PO Number:WF-2024-8847
Contact:Sarah Johnson
Department:Radiology

Order Details

Equipment:MRI Table - Siemens
Model:MAGNETOM Vida 3T
Quantity:1 Unit
Delivery Date:March 15, 2024
Validation Complete